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Tuesday, May 17 • 1:00pm - 2:00pm
Poster Session 2: Poster Board Number 73

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Poster Board Number: 73
Title: Weeding! Yikes! Rethinking Library Space!
Objective: To describe the planning, implementation, and completion of a book weeding project at an academic health sciences library. The experience gained from this project can be used to provide guidance to other libraries faced with rethinking space.
Methods: Weeding is a project that everyone puts off until they have to do it. Pressures for space in an institution, shifts to electronic format, and the availability of offsite storage have all impacted the traditional model of space allocation for print collections. The goal of this project was to make 6,500 square feet available for reallocation to office and meeting space with construction of a new learning center. Lessons learned from an earlier weeding were integrated into the planning, particularly the need for well-defined criteria for retention, storage, and discarding. Librarians and other professional staff were assigned sections of the collection to review and mark, with a committee providing oversight. An improved process for updating the online public access catalog was also developed.
Conclusions: Issues identified during a previous weeding necessitated a more thoughtful approach to this project. As a result, we did more advance planning, provided more staff training, and assigned tasks more selectively. The outcome of weeding was a more viable book collection that is easier to access. Space is now available for reallocation
Authors: Richard A. Peterson, AHIP, Deputy Director; Elizabeth Berney, Library Service Desk Manager; Virginia R. M. Carden, AHIP, Administrative Research Librarian; Karen S. Grigg, AHIP, Associate Director, Collection Services; Beverly A. Murphy, AHIP, Assistant Director, Marketing and Publications; Hattie H. Vines, AHIP, Cataloging Librarian; Medical Center Library and Archives; Duke University, Durham, NC

Tuesday May 17, 2011 1:00pm - 2:00pm
Exhibit Hall A - Minneapolis Convention Center

Attendees (19)

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