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Tuesday, May 17 • 1:00pm - 2:00pm
Poster Session 2: Poster Board Number 148

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Poster Board Number: 148
Title: Moving from Old to New: Analog to Digital Conversion of the Pacific Symposium Collection
Objectives: The Pacific College of Oriental Medicine received an MLA Research, Development, and Demonstration Project Grant in 2009 to launch a pilot study on the usefulness and feasibility of converting a unique fifteen-year (1989-2004) Pacific Symposium audiotape collection to digital CD format. The objectives were to digitize the collection in a phased approach by implementing technical procedures, testing, modifying, and producing a uniform collection. The raison d’être was to eliminate mixed formats, standardize the collection to CD format, and preserve the college's Pacific Symposium archival collection. Additional project objectives were to improve media cataloging procedures with detailed analytics and develop a comprehensive title/author list for access on the library website.
Methods: The methodology for digitizing all audiotapes in the collection, included gathering the recordings for each year; determining tape condition for digitization; establishing use of MP3 procedures; capturing, monitoring, and listing sound tracks for each speaker; maintaining recording date and time; and finalizing the year of each CD. The research component included data gathering, analysis, and evaluation to determine outcomes of conversion. Added value included identifying the analytics cataloging process for all titles and authors to facilitate retrieval and creating the author/title catalog list to accompany each CD.
Results: The project resulted in a highly successful library team effort. Staff included the librarian, a library school intern, two library assistants, and students. The manual procedures of loading tapes, monitoring, recording the data files, and cataloging the CDs was a yearlong, labor-intensive endeavor, but we gained invaluable experience. Also, we saved library shelf space; an entire shelf range of audiotapes was reduced to thirty-four CDs, and copies were made for the branch libraries. Lessons learned involved transfer from raw files to Audacity and WAVE to MP3.
Conclusions: The project elevated the library technologically into the digital world. Library user comments include compliments on changing to a new format with open access to the collection. User requests are to convert the video collection to DVD format. This is a larger project, which will require funding for staff, special equipment, and software. This poster shows electronic images of project results.
Authors: Naomi C. Broering, AHIP, FMLA, Dean, Libraries; Gregory A. Chauncey, Consumer Health Program Manager; Samantha Stevens, Library Assistant, Library; Jack Miller, President, Administration; Pacific College of Oriental Medicine, San Diego, CA


Tuesday May 17, 2011 1:00pm - 2:00pm
Exhibit Hall A - Minneapolis Convention Center


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