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Tuesday, May 17 • 1:00pm - 2:00pm
Poster Session 2: Poster Board Number 9

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Poster Board Number: 109
Title: Collaborating in the Cloud: Creating a Multi-authored Book Using Open Source Content Management and Social Networking Software
Objective: To use collaboration technology to minimize the use of email to exchange documents, allow authors to see each others’ drafts and search for topics covered, have easy document uploading, provide a secure place to store all documents related to the book, and have a separate space for editor-only documents.
Methods: A colleague experienced with the Joomla open source content management system set up and hosted a secure website for twenty-three chapter authors to upload their chapter drafts, figures, and permissions to produce the Medical Library Association Guide to Managing Health Care Libraries, second edition. Joomla is cross-platform software written in PHP that stores data in a MySQL database. The editors selected the elements for the site and created a naming convention for the authors to use for file management. The Joomla component called DOCman allowed documents to be organized in categories and authors notified when new documents were uploaded. A mail component was installed for convenient communication with all authors. IBM OmniFind Search software provided full-text search capabilities of the chapter drafts and first edition of the book. The editors set up a blog to communicate important information and support discussion on topics selected by the authors.
Results: Use of the Joomla content management system enabled the editors to easily track chapter drafts and communicate with the authors. The authors completed their first full chapter drafts in one year, enabling the editors to meet the publication deadline.
Conclusions: The editors believe that this complex undertaking would have been much more difficult and would have taken much more time without the multifunctional content management system.
Authors: Margaret M. Bandy, AHIP, FMLA, Manager, Library and Media Services, Medical Library, Exempla Saint Joseph Hospital, Denver, CO; Rosalind F. Dudden, AHIP, FMLA, Director, Library and Knowledge Services, Gerald Tucker Memorial Medical Library, National Jewish Health, Denver, CO

Tuesday May 17, 2011 1:00pm - 2:00pm
Exhibit Hall A - Minneapolis Convention Center

Attendees (18)

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